Employee Profile in HRMS | Tazk Payroll Help

Q: What is on each profile tab?

Tab What it holds Personal Basic Information (name, code, email, phone, date of birth, gender); Personal Details (blood group, marital status, nationality, Aadhar, PAN, father's and spouse's names); Address. Employment Employment Details (date of joining, designation, department, reporting manager, category, username); Grade & Probation (grade, employment type, probation end date, confirmation date, notice period); Separation (relieving date). Qualifications Add Qualification: type (Education, Certification, Skill, Language), title, institution, grade or score, dates, remarks. Emergency Contacts Contact name, relationship and phone (required), secondary phone, email, address, and one marked primary. Work History Previous company, designation, dates, last CTC, reason for leaving, and a reference. Bank & Statutory Read-only: bank name, masked account number, IFSC, UAN, ESI number, PAN and masked Aadhar — managed when the employee is created.

Q: How are profile changes approved?

An Administrator clicks Edit on a section and saves — the change applies at once. Anyone else clicks Edit, changes the values and clicks Send Request. The section shows that the request is awaiting approval, with Cancel to withdraw it. An Administrator approves or rejects it in ESS Portal → Profile Change Approvals.

How do I view and update an employee's profile in Tazk Payroll?

Open HRMS → Employee Profile. Each employee is a card showing their name, code, designation, department and location; search, sort, filter or export them, then click a card to open the profile. It has six tabs — Personal, Employment, Qualifications, Emergency Contacts, Work History and Bank & Statutory. An Administrator edits directly; anyone else clicks Edit and then Send Request, and the change waits for approval.

How do I find an employee?

The count at the top shows how many cards are listed (for example "80 of 80").
Search here matches name, employee code, designation, department, location and email.
Sort employees — by name (A → Z or Z → A), employee code, or date of joining (newest or oldest first).
Filter employees — pick one or more Locations, Departments and Designations, then Apply. Active filters show as chips with Clear all.
Export to Excel (the download icon) saves the listed profiles (needs export permission).

Each card shows the employee's photo or initial, name and code, designation, department and location, with a coloured stripe per department. A chip shows the employment type when it is not Permanent. The back arrow returns to Employee Lifecycle.

Note: Users with the Employee or Manager role see only their own card.

What is on each profile tab?

Tab	What it holds
Personal	Basic Information (name, code, email, phone, date of birth, gender); Personal Details (blood group, marital status, nationality, Aadhar, PAN, father's and spouse's names); Address.
Employment	Employment Details (date of joining, designation, department, reporting manager, category, username); Grade & Probation (grade, employment type, probation end date, confirmation date, notice period); Separation (relieving date).
Qualifications	Add Qualification: type (Education, Certification, Skill, Language), title, institution, grade or score, dates, remarks.
Emergency Contacts	Contact name, relationship and phone (required), secondary phone, email, address, and one marked primary.
Work History	Previous company, designation, dates, last CTC, reason for leaving, and a reference.
Bank & Statutory	Read-only: bank name, masked account number, IFSC, UAN, ESI number, PAN and masked Aadhar — managed when the employee is created.

How are profile changes approved?

An Administrator clicks Edit on a section and saves — the change applies at once.
Anyone else clicks Edit, changes the values and clicks Send Request. The section shows that the request is awaiting approval, with Cancel to withdraw it.
An Administrator approves or rejects it in ESS Portal → Profile Change Approvals.