Pay In, Pay Out and Contra Entries

Q: Which voucher type should I use?

Type Use it for Ledger to choose Pay Out Money leaving you — petrol, salary, rent, a telephone bill A Direct / Indirect Expense ledger for running costs; a Loans / Current Liability ledger when repaying a loan; a Fixed Asset ledger when buying an asset Pay In Money coming in that is not a customer sales receipt — capital introduced, a loan received, a refund, interest An Indirect Income ledger for interest or misc income; a Capital ledger for owner funds; a Loans (Liability) ledger for a loan received Contra Money moving between your own accounts — cash deposited in the bank, a bank-to-bank transfer, a cash withdrawal No ledger — both sides are your own cash / bank

Q: What does the Pay In/Out page show?

Go to Payments → Pay In / Pay Out. The Pay In/Out page has +, the filter icon, two boxes showing the Pay IN (green) and Pay OUT (red) totals for the list, Search here and a ⋮ menu. It shows 50 rows per page by default. Column What it shows Entry Date When the entry was made Voucher # The voucher number (for example, PAYOUT/26-27/…). Click it to see the voucher. Transaction Date The date of the money movement Payment Mode Cash, or the bank / mode used Ledger The ledger the money was for. Click it to see the ledger entries. Location, Note, Amount As entered Type Pay-IN, Pay-OUT or contra Action Edit and Delete, if your role allows them Use search, or the filter: Select Range, From Date / To Date, Location (your location is already chosen), Payment Mode, and Min Value / Max Value; then Apply or Clear. The ⋮ menu (More actions) has Export CSV / Export PDF. Click a row to see the entry's details.

Q: How do I record a transfer between my own accounts?

Choose the Contra tab, pick From and To (cash or bank), enter the Date, Amount, an optional Reference and Note, and click Submit. Cash balances update on Cash In Hand.

What is Pay In / Pay Out used for?

Use Pay In / Pay Out to record money actually moving in or out of your cash box or bank outside of sales invoices and purchase bills — petrol, rent or a loan received, for example. Pick Pay Out, Pay In or Contra, choose the cash box or bank and the ledger, enter the amount and a note, and submit. Each entry posts a double-entry journal automatically.

Which voucher type should I use?

Type	Use it for	Ledger to choose
Pay Out	Money leaving you — petrol, salary, rent, a telephone bill	A Direct / Indirect Expense ledger for running costs; a Loans / Current Liability ledger when repaying a loan; a Fixed Asset ledger when buying an asset
Pay In	Money coming in that is not a customer sales receipt — capital introduced, a loan received, a refund, interest	An Indirect Income ledger for interest or misc income; a Capital ledger for owner funds; a Loans (Liability) ledger for a loan received
Contra	Money moving between your own accounts — cash deposited in the bank, a bank-to-bank transfer, a cash withdrawal	No ledger — both sides are your own cash / bank

Tip: Use a specific ledger for each kind of expense rather than one general "Cash Payment" head, so your profit & loss and reports stay meaningful.

What does the Pay In/Out page show?

Tazk POS Pay In/Out page with the Pay IN and Pay OUT totals and Entry Date, Voucher #, Transaction Date, Payment Mode, Ledger, Location, Note, Amount, Type and Action columns

Go to Payments → Pay In / Pay Out. The Pay In/Out page has +, the filter icon, two boxes showing the Pay IN (green) and Pay OUT (red) totals for the list, Search here and a ⋮ menu. It shows 50 rows per page by default.

Column	What it shows
Entry Date	When the entry was made
Voucher #	The voucher number (for example, PAYOUT/26-27/…). Click it to see the voucher.
Transaction Date	The date of the money movement
Payment Mode	Cash, or the bank / mode used
Ledger	The ledger the money was for. Click it to see the ledger entries.
Location, Note, Amount	As entered
Type	Pay-IN, Pay-OUT or contra
Action	Edit and Delete, if your role allows them

Tazk POS Pay In/Out filter with Select Range, From Date, To Date, Location, Payment Mode, Min Value and Max Value

Use search, or the filter: Select Range, From Date / To Date, Location (your location is already chosen), Payment Mode, and Min Value / Max Value; then Apply or Clear. The ⋮ menu (More actions) has Export CSV / Export PDF. Click a row to see the entry's details.

How do I record a Pay In or Pay Out?

Click +. Select a location in the header first if asked.
Choose the PayOut or PayIn tab. The next voucher number shows on the right.
Choose the source: Cash or one of your banks (Payment Mode). For a cheque, enter the Cheque Number and date.
Choose the Ledger. If it does not exist, click + next to the field to create it under the right group.
Enter the Amount, an optional Reference and a Note, and click Submit.

The Recent cards below the form show this location's most-used heads. Click one to fill in the payment mode, ledger, last amount and note, then adjust and submit.

How do I record a transfer between my own accounts?

Choose the Contra tab, pick From and To (cash or bank), enter the Date, Amount, an optional Reference and Note, and click Submit. Cash balances update on Cash In Hand.

Note: Customer receipts and vendor payments are not entered here — use Receipts for customers and Purchase Payments for vendors. Expense bills with GST belong in Expenses.