Creating a New Asset
To register a new asset in the system:
- Navigate to Assets in the sidebar
- Click the + button in the top toolbar
- The Asset Creation form opens. The auto-generated asset code is shown next to the title, for example Code: 100012
Form Fields Explained
| Field | Required | Description |
|---|---|---|
| Asset Group | Yes | Category group — e.g., IT Assets, Non-IT Assets |
| Asset Type | Yes | Specific type within the group — e.g., Laptop, Land, Vehicle. Pick an Asset Group first; this list stays locked until you do |
| Name | Yes | A descriptive name for the asset |
| Department | Yes | The department the asset belongs to |
| Condition | Yes | The asset's physical condition, for example New or Used |
| Status | Yes | The asset's status. Available is selected by default |
| Location | Yes | Physical location — Main office, Branch, Warehouse, etc. |
| Cost | Yes | Purchase cost in ₹ |
| Assigned To | No | Employee the asset is assigned to (optional at creation) |
| Remarks | No | Any notes about the asset |
Asset Photos
Asset Photos is required. Drag and drop images into the upload area, or click it to select files. Photos help with visual identification during audits, and appear as the thumbnail in the asset list.
Dates and Asset Tags
| Field | Required | Description |
|---|---|---|
| Purchase Date | No | When the asset was bought. It is set to today's date; change it if needed |
| Put-to-use Date | No | When the asset started being used |
| Asset Tag | No | Labels that help you group and find the asset. Type a tag and press Enter after each one |
Linked Renewals and Depreciation
At the bottom of the form, you'll see these checkboxes:
- Insurance — Check this if the asset has an insurance policy
- Warranty — Check this if the asset is under warranty
- Service Due — Check this if the asset requires periodic servicing
- Skip depreciation for this asset — Check this if the asset should not be depreciated, for example if it is leased, for personal use, or outside the tax block
Checking Insurance, Warranty, or Service Due will prompt you to fill in the respective renewal details after asset creation.
Important: All fields marked with a red asterisk (*) are mandatory, including Asset Photos. The form will not submit without them.
Submitting the Form
- Fill in all required fields
- Upload at least one asset photo
- Check applicable renewal boxes, and Skip depreciation if it applies
- Click Submit
The asset will be created with the auto-generated code and appear in your asset list immediately. Click Cancel to leave the form without saving.
Tip: The asset code is auto-incremented (e.g., 100012). You cannot manually set this code — it ensures uniqueness across your organization.