Salary Process

Overview

The Salary Process page is used to finalize the monthly salary of employees. Here you select the period and employees, upload any incentive or deduction details, process the salary, review the per-employee breakdown, and finally lock the month with Final Confirm. Once the month is finalized, attendance, leave, and permission entries for that period cannot be edited.

Accessing Salary Process

From the sidebar, open Salary Process (under the Salary module). The top section shows filters and action buttons, and the bottom section shows the Processed Detail table for previously processed months.

Filters

Field	Description
Select Month	Month for which salary needs to be processed
Year	Year of processing
Select Category	Filter employees by category (or All Category)
Select Location	Filter by location (or All Location)
Select Employees	Choose specific employees to process

Incentive & Deduction Upload

When any employee needs additional incentives or deductions for the selected period, upload them using the Excel options available next to the filters:

• Upload Incentive Excel — Upload an Excel sheet containing incentive amounts for individual employees.
• Upload Deduction Excel — Upload an Excel sheet containing deduction amounts for individual employees.
• Use the download icon next to each upload button to download the sample/reference file.

Process Salary

After selecting the filters and uploading incentive/deduction files (if any), click Process Salary. The processed record for the selected month then appears in the Processed Detail table below.

Processed Detail Table

Column	Description
Month/Year	Processed month and year
Start Date	Start date of the salary period
End Date	End date of the salary period
Category Name	Category used while processing
No of Employees	Number of employees included in the process
Last Update	Last time the record was updated
Status	Pending (not yet finalized) or Confirmed (locked after Final Confirm)
Details	Click View to open the per-employee breakdown

Viewing the Process Salary Breakdown

Click the View button on any processed row to open the Process Salary detail page. It lists each employee with the computed values:

• S. No.
• Emp. Code
• Employee
• Joining Date
• Pay Days
• Actual Basic Pay
• Actual Dearness Allowance
• Actual HouseRent Allowance
• Actual Conveyance Allowance
• Actual OverTime Allowance

Use Back to return to the Processed Detail list without finalizing.

Final Confirm

Click FinalConfirm on the breakdown page to finalize the salary for that month. Once finalized:

• The record status changes to Confirmed.
• Attendance, Leave requests, and Permissions for that period can no longer be edited.
• Any changes that affect the processed salary must be made before clicking Final Confirm.

Steps to Finalize Salary

1. Open Salary Process.
2. Select Month, Year, Category, Location, and Employees.
3. If required, click Upload Incentive Excel and/or Upload Deduction Excel.
4. Click Process Salary.
5. Find the newly processed row in Processed Detail and click View.
6. Review the per-employee breakdown.
7. Click FinalConfirm to lock the month, or Back to exit without finalizing.